FAQ
Reading Room
The heritage preserved or owned by Evadoc can be consulted in the KADOC KU Leuven reading room.
{$lblLinkToQuestion}The reading room is open to the public Monday through Friday, continuously from 9 a.m. to 5 p.m. There are plenty of outlets for connecting laptops, and WIFI is provided. Publications may be freely consulted in the reading room. To access records, follow the request procedure. You will be notified by e-mail when it is available for consultation in the reading room.
{$lblLinkToQuestion}You will be asked to fill out a registration form on your first visit. In it, you very specifically describe your research topic. This information allows the staff to help you in the best way possible. At the start of a new study, you must update this data. Once the form is signed, you are registered. You then commit to keeping several agreements listed in the reading room rules.
{$lblLinkToQuestion}What you may and may not bring can be found in the reading room rules.
{$lblLinkToQuestion}Yes. Visiting the reading room and consulting the heritage is free of charge, as is assistance from the reading room staff. The fee for making copies or having research conducted by Evadoc or KADOC KU Leuven staff is listed in the rate overview.
{$lblLinkToQuestion}Yes. The Evadoc collections are included in the KADOC databases. The entire collection is searchable using LIMO. If you have any questions as you prepare to visit the reading room, please get in touch with us via the contact form. Allow at least two weeks' lead time. It's not just the depositor who has to be asked for permission; archive items must also be brought from the depository to the reading room. If necessary, our staff will provide you with further information during your visit to the reading room.
{$lblLinkToQuestion}Books, magazines, annual reports, conference proceedings, etc., can be requested and consulted immediately in the reading room. Items from the library collection can be reserved for three weeks. You can search the library collection via LIMO.
{$lblLinkToQuestion}Yes. To consult photos, albums, posters, flags, audiotapes, films, and so on, please make an appointment in advance through the KADOC-KU Leuven Reading Room. Not all audiovisual pieces are described in the catalogs, and they are often also kept in an external depository.
Audiovisual documents can be found via LIMO and LIAS.
Yes, you can. Please use the online application form to consult archival documents. Clearly state the specific file number, which is preceded by the icon 
in LIAS.
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Because consultation of records always requires permission from the depositor/owner. We ask you to fill out a request form online to facilitate this. Carefully describe your research and note the specific numbers of the files/boxes from the placement list/inventory you wish to consult. This may be decisive for the authorization to be granted by the archive’s depositor. You will be notified by e-mail when authorization has been given, and the files are available for consultation in the reading room.
{$lblLinkToQuestion}Accessing records in the reading room takes one to two weeks. The depositor/owner must give permission, and the records must also be retrieved from an external depository.
{$lblLinkToQuestion}Basically, no. KADOC, with which Evadoc has concluded a cooperation protocol, is a depository institution. All materials can be made available for consultation in the reading room only. Only a loan for an exhibition is negotiable, provided several conditions are met, which are listed in a contract.
{$lblLinkToQuestion}You are expected to do your research, but the reading room staff is always willing to answer your questions, offer explanations and advice, and assist you further.
{$lblLinkToQuestion}Actual opening hours and closing days can be found on this page.
{$lblLinkToQuestion}The reading room is located at Vlamingenstraat 39, 3000 Leuven. If you travel by public transport, you can enter this address in the route planner of De Lijn, NMBS, or TEC.
For bicycles or cars, enter the parking lot using the large green gate of KADOC-KU Leuven on Vlamingenstraat.
Yes. Water, coffee, and tea are available in the cafeteria.
{$lblLinkToQuestion}Advice and guidance
General consultations can usually be handled by mail or phone and are free of charge.
An initial counseling site visit is always free of charge. A fee is charged for more on-site counseling, based on travel expenses and time commitments. A cost estimate for this will be prepared in advance.
Due to financial constraints, the counseling position is part-time for now. The counselor is generally available on Mondays, Wednesdays, Thursdays, and Fridays. If this is an insurmountable obstacle, an alternative can be worked out.
{$lblLinkToQuestion}Study days and workshops
Formation initiatives are organized in collaboration with KADOC or other heritage partners where possible. Customized formation is always possible. You can contact us via the comment form or email.
An overview of previously organized study days and workshops can be found here.
{$lblLinkToQuestion}Our calendar provides an overview of future study days or workshops organized by Evadoc or in which Evadoc participates. Interesting training offerings from third parties will also be announced here.
{$lblLinkToQuestion}Internships and volunteering
Yes, you can. If you are interested, please let us know via the contact form.
{$lblLinkToQuestion}Yes, you can. Some of the volunteer work must be done in our facilities at Leuven. But there are also opportunities to contribute from home to Evadoc’s mission of documenting and unlocking Protestant and Evangelical heritage in Flanders (in its Belgian and international context). If you are interested, please get in touch with us using the contact form.
{$lblLinkToQuestion}Collections
We only include heritage that fits within our collection plan. If we cannot use the offered material, we are always willing to help find another repurposing. In short, if you possess material that you think would enrich our collection, please do not hesitate to contact us.
{$lblLinkToQuestion}Preserving and making paper and digital archives accessible involves costs. These details will be thoroughly explained during a consultation.
{$lblLinkToQuestion}We only include heritage that fits within our collection plan. If we cannot use the material offered, we are always willing to help find another way to repurpose it. In short, if you possess material that would enrich our collection, please do not hesitate to contact us.
If we preserve the records, a contract will be drawn up that includes all the arrangements regarding the archive. If your archive or material fits better in another heritage institution, we will provide the necessary advice if required.
Typically, archives are given to Evadoc for safekeeping. Here, the creator remains the owner and thus decides whether or not to allow third parties to view the documents. If required, Evadoc can advise the owner on the decision.
Archives of organizations or churches that no longer exist are generally donated to Evadoc. This means that Evadoc decides on requests for access to documents from these archives.
{$lblLinkToQuestion}General guidelines can be found here. The expert will advise and assist you in submitting the archive correctly.
{$lblLinkToQuestion}Many people are hesitant to provide pieces that contain personal or sensitive information. Yet this material is invaluable in the long run. Not only does this later give an accurate understanding of history, but lessons can potentially be learned from that history. To guard the privacy of those involved, this material will be kept but not made accessible for the time being. It is only 75-100 years from the date that such records can be accessed. In this, too, the counselor can advise and assist you.
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