FAQ
Reading Room
The heritage preserved or owned by Evadoc can be consulted in the KADOC KU Leuven reading room.
The reading room is open to the public Monday through Friday, continuously from 9 a.m. to 5 p.m. There are plenty of outlets for connecting laptops, and WIFI is provided. Publications may be freely consulted in the reading room. To access records, follow the request procedure. You will be notified by e-mail when it is available for consultation in the reading room.
You will be asked to fill out a registration form on your first visit. In it, you very specifically describe your research topic. This information allows the staff to help you in the best way possible. At the start of a new study, you must update this data. Once the form is signed, you are registered. You then commit to keeping several agreements listed in the reading room rules.
What you may and may not bring can be found in the reading room rules.
Yes. Visiting the reading room and consulting the heritage is free of charge, as is assistance from the reading room staff. The fee for making copies or having research conducted by Evadoc or KADOC KU Leuven staff is listed in the rate overview.
Yes. The Evadoc collections are included in the KADOC databases. The entire collection is searchable using LIMO. If you have any questions as you prepare to visit the reading room, please get in touch with us via the contact form. Allow at least two weeks' lead time. It's not just the depositor who has to be asked for permission; archive items must also be brought from the depository to the reading room. If necessary, our staff will provide you with further information during your visit to the reading room.
Books, magazines, annual reports, conference proceedings, etc., can be requested and consulted immediately in the reading room. Items from the library collection can be reserved for three weeks. You can search the library collection via LIMO.
Yes. To consult photos, albums, posters, flags, audiotapes, films, and so on, please make an appointment in advance through the KADOC-KU Leuven Reading Room. Not all audiovisual pieces are described in the catalogs, and they are often also kept in an external depository.
Audiovisual documents can be found via LIMO and LIAS.
Yes, you can. Please use the online application form to consult archival documents. Clearly state the specific file number, which is preceded by the icon 
in LIAS.
Because consultation of records always requires permission from the depositor/owner. We ask you to fill out a request form online to facilitate this. Carefully describe your research and note the specific numbers of the files/boxes from the placement list/inventory you wish to consult. This may be decisive for the authorization to be granted by the archive’s depositor. You will be notified by e-mail when authorization has been given, and the files are available for consultation in the reading room.
Accessing records in the reading room takes one to two weeks. The depositor/owner must give permission, and the records must also be retrieved from an external depository.
Basically, no. KADOC, with which Evadoc has concluded a cooperation protocol, is a depository institution. All materials can be made available for consultation in the reading room only. Only a loan for an exhibition is negotiable, provided several conditions are met, which are listed in a contract.
You are expected to do your research, but the reading room staff is always willing to answer your questions, offer explanations and advice, and assist you further.
Actual opening hours and closing days can be found on this page.
Yes. Water, coffee, and tea are available in the cafeteria.